Describe the Management & Principles of Library Management

Table of Content: Definition of Management & Principles of Management, Library Management System, How to Manage Library

Definitions of Management- Management is such a process of planning, organization, direction, and control by which such coordination can be done in the physical resources and human endeavors of the institution." So that the goals and objectives of the organization can be fulfilled.

Humans established many institutions and organizations for their growing needs. The need for efficient management for the successful running of these organizations and institutions started to be felt.

Today, whether a person works in a school, university, factory, farm, industry, etc., he works in a group. 

The progress of that organization depends on the efficiency of those people, so getting it done is also an art. The arrangement is to take complete work from those who work according to their ability.

There is no consensus among scholars in terms of the definition of management. Therefore, no universal definition can be given. As many scholars of this, they expressed their different views in this context.

According to W. E. Glveek- "Effective use of human and material means is the management for achieving the objectives of the institution."

According to Henri fayol- "The intention of management is to forecast and organize planning, directing, and controlling."

According to Mary Parker Follett -"Management is the art of getting people to work."

According to Ross Moore- "Managing means taking decisions."

The word management is originated in the twentieth century. In this context, it is said that "as early as the 19th century was industrialization, similarly to the management of the 20th century.

There was no recognition of the word management until 1900 AD. In 1910, the first" scientific management "by Louis Britain. The term was used. The use of management in library science came after 1950 AD.

principles of management
Principles of Management


Principles of Management | Library Management System

There are no universal principles of management that can be considered definitive because as Macy has indicated, the theory of management is presumably just conclusions that is based on experience.

Henry Fayol first proposed fourteen major principles of management, which are as follows:

1. Division of work - The principle of division of work is the principle of specialization of labor. According to Phyol, this increases efficiency and productivity. There are different types of functions in the library. Therefore, in this area also this theory of management proves useful.

2. Authority and Responsibility - There is a message of the principle that there should be enough balance between power and obligations because power and responsibilities are interlinked. In an organization, the person who is held responsible for the work should have the full right to the result of his actions. This principle is also fully applied to library science.

3. Discipline - Discipline is an essential principle for the success of any institution, this principle also applies to the library. This principle dictates that all employees should voluntarily follow the orders of their officers. The best ways to establish discipline are:

(A) Good inspection at each level
(B) clear knowledge of work policies to employees
(C) Judicious use of penal learning.

4 Unity of command - According to this principle, one should be accountable to a superior officer and his order are paramount.

5. Unity of direction - According to this principle of employees
There should be a plan and leadership.

6. Principle of subordination of individual interest to general interest rather than personal interest - This principle states that personal interest should be below the interest of the institution. The following points are necessary for the success of this theory

(A) Perseverance and demonstration of good examples by the officers.

(B) There should be a fair and clear agreement between the managers and the employees.

(C) Continuous inspection.

7. Principle of remuneration of personnel - This principle states that an equally qualified employee should get the same. If this does not happen, dissatisfaction increases and functionality decreases.

8. Centralization - Centralization means the gathering of power in one place. Where the authority to make decisions in the institution is in the hands of the officials, there is a situation of centralization and on the contrary, if the right to take a decision is between the subordinates, then there is a situation of decentralization.

According to Payol- "The decision-making authority in the institution should neither be more centralized nor decentralized." There should be a balance between the two. For example, the work of book selection in the library should be decentralized and focused on ordering.

9. The principle of Scalar Chain - shows the sequence of simplicity in the organization. Accordingly, the order should come from the top-down and the information suggestion appeal should go down from the top.

10. Order - According to this principle, every person or thing should live in its place. The employee who is qualified in the library should be given the same work.

11. Equity - According to this principle, officers should have an attitude of equality in dealing with different employees.

12. Stability in tenure - According to this principle, the tenure of employees should be permanent. Repeated transfers hamper work.

13. Initiative employees should be encouraged to show readiness in work, for this they should also get an incentive remuneration.

14. Principle of Group - Officers should create an environment that is harmonious. For this, it is necessary that the senior officer in the library should have the qualities of equality, readiness, unity of order, leadership, etc. 

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