Stock Verification in Library | Methods of Stock Verification

Stock Verification in Library | Methods of Stock Verification

Library Science

Describe the Library Stock Verification - Need, Advantage, Disadvantage, & Methods of Stock Verification

Stock Verification is an annual verification or physical verification of any library is an essential part of the library process. Physical inspection of library materials is necessary. Which is recorded in the library register.

Therefore, annual verification means to do an actual investigation of those types of items which are mentioned in the Library Records.

The practice of annual verification is often in all government departments, big business establishments as well.

The library is also subject to annual verification of library material and books which are not available are rejected or if it is too useful, the action is taken to provide it again.

The library's wealth is its books, magazines, and other materials. The library has a collection of books for the use of lessons. Whom they use it freely.

Need for Stock Verification in Library

The Need for library archive-verification has been felt for the following two reasons.

1) Stolen textual content by readers.

2) To keep the textual contents from one place hidden by the readers for their use.

Apart from , this work has been going on since the time when the texts were stored for protection. Today, when large-scale texts are being published, in such a situation this work has become valueless for large libraries.

Some librarians think that stock verification in a large library is very difficult. This is why stock verification is considered desirable in developed countries.

Stock Verification
Stock Verification in Library

Methods of Stock Verification

The following are the major methods used for Stock Verification.

1) Accession Register - This system is very simple and accessible. In this method, the Accession Register is carried to the rack.

One person speaks the Accession Number of the book on the board and another person signs the number mentioned in the Accession Register.

When all the texts are checked, then the accession number which does not have a mark (Tick) is searched and if it is not found, then that book is considered lost.

Although this method seems simple, it takes more time and labor because texts on shelve are classified as Call no. And the Entries of texts in the Accession Register. Occur in sequence.

Therefore, many pages of the Accession Register have to be reversed again and again. It also takes more time. Repeated ticking and reversal of pages also get the register dirty, which makes it difficult to test library collections. 

Only stock testing of small libraries is possible by this method.

2) By using a separate Register with accession number - Another method is adopted to take care of the errors of the above-mentioned method and to save the Accession Register, under this method separate- Accession No. on the pages of the Earth Register Verification is carried out in the same way as in the first method. 

The only difference is in this only Accession No. Books are matched only from.

The feature in this is that the register pages have the facility to move, bend, and when destroyed, a second sheet is easily created. In this, the numbers can be printed easily with a numbering machine or computer.

In this method, the same defects are found which were found in the previous method. The main flaw in them is that Accession No. There is a lot of mistake in speaking and listening again and again. Sometimes if even a little attention is diverted, there are mistakes in writing the number.

Which later becomes very difficult to improve. Sometimes you forget to look at the number and cut it is a win, the number is something else and the tick is put on the number somewhere else. In this system, the effort to create another register increases

3) By sheets having numbers written or printed - In this method Accession No. on different sheets. It is printed or written by hand. In the previous two methods, only two employees could perform the work of stock verification at the same time as only one register is available for verification.

In this method, Accession No is mentioned on different sheets, so many employees can participate in this task at the same time. Access No. inscribed on the sheet Is matched with the texts available on the panels. Available accession No. is ticked on the sheet. Or is cut off.

This method also takes the same amount of time as it takes to validate from the Accession Register, however, due to the different sheets, many employees can do this work simultaneously.

4) By Numerical Counting - This method is the simplest and least time-consuming method. Under this system, the number of books available on the panels is added by counting the number of books issued from the circulation department and the number of books bound by the binding or removed due to other reasons, and the number of books deposited by the readers. 

This is subtracted from the last number entered in the Accession Register, the remaining books are considered lost books.

The drawback of this is that the details of the book which was lost are not available, it becomes difficult to estimate what the amount of damage will be but it gives the number.

5) Stock Verification by shelf list - This is considered to be the simplest, useful, and real method. A shelf list is used in this method.

The plaque the list is used for the administrative work of the library. There is no connection with this list to the general reader. The arrangement of the panelist sheets is in the order in which the texts are arranged on the pane.

At the time of verification, a person taking the Tray of the Plaque list to the panes is called Call No. He speaks and another person matches the Tray of the panelist. The column remains in the panelist for verification.

The sheet of the book which is not found is put in a Tray or taken out of Tray. Such books are searched on other library records such as the Binding Register or the Discharging Table. If not found, their list is prepared and those texts are considered lost. This system of verification is very simple and less time-consuming.

Advantage of Stock Verification

The following is a benefit from Stock Verification

1) The information about the stolen texts is found from the text materials stored in the Library. New texts are bought in place of stolen texts.

2) It provides information about popular texts. As a result, it helps to increase their number in the Library.

3) Library employees get to know the texts well on the occasion of collection verification. Therefore, it is convenient to provide reference service to the readers.

4) This clears up the frozen solution on the stock and reorganizes the texts.

5) Textual contents of one subject are hidden by the readers and kept with the other subject. Those course materials are kept at the appropriate place at the time of collection verification. This investigation is called Shelf Retrification. 

Such a problem occurs in libraries where the Open access system is prevalent.

6) On the occasion of Stock Verification, it is known that the texts which are getting burnt or leaving pages. Such texts are saved from being destroyed by bookbinding.

7) Texts that are uprooted by Label are re-pasted. On this occasion, the texts whose call number is erased are rewritten on Label.

8) By this, the manager also gets to know about the strength and weaknesses of the stock.

9) From the stock verification report, the manager also gets information about the efficiency of the library staff and the monitoring of the book. 

If more texts are being stolen then the concerned employees are advised to be more careful.

10) During this work, information is also available about some such texts which are holding unnecessary space in the library. They have the facility to withdraw from security and location.

Disadvantage / Demerit of stock verification

Stock Verification has the following drawbacks.

1) This obstructs the regular work of the Library.

2) Library gets the reader service suspended during verification, which causes them trouble.

3) According to some Librarians, this work inevitably leads to a waste of time, labor, and money.

4) In larger libraries, more staff is required to perform this work. This disrupts other necessary functions of the library.

5) Sometimes some texts are missed even by doing careful stock verification. Therefore, knowledge of the actual organization of lost texts is not available.

6) Expenditure on Stock Verification is more than the books lost, which is why its tradition is ending in developed countries.

From the present time, book verification has been a mere process. Verification is impossible in large libraries. This work is completely impossible in world libraries. 

As a result, it has been completely stopped in England, the US, and other European states, yes it is a good practice for small libraries to show how many books have disappeared or are damaged.

Conclusion - Therefore, special attention is given to the utility side of texts today. Hence stock verification should not be considered necessary. It only takes wastage of time, labor, and money. 

This is the reason why stock verification is not being given importance in western countries, but in large libraries, it is very difficult. 

Determining the succession of a lost book is very difficult in a large library. 

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